Effective date: March 12, 2022.
PMO offers a suite of social media management tools (available in a free basic and a few different paid subscription plans) that are accessible via our websites and mobile applications. These tools allow you to bring together all of your social media accounts for easy access and management through a single online platform. Through this platform, you can manage your social media, marketing, and advertising campaigns; engage with your audiences; schedule and publish messages; and analyze the results of these activities. Collectively, we refer to these tools as our “Services”. We are acting as a service provider to you when we provide the Services.
Any collection, use, and management of personal information by the social networks, including Facebook, Instagram, Twitter, and others (collectively, the “Social Networks”) are governed by their respective privacy policies and terms. When using Social Networks, you are required to comply with their privacy policies and terms. We recommend you carefully review their privacy policies and terms, as PMO is not responsible for the Social Networks.
Our Services also enable you to customize and connect your PMO account to third-party services (“Third-Party Services”), including through apps you can access in the App Directory or which may be available to you via our platform. The collection of your information by these third parties is governed by the Third-Party Services’ privacy policies and terms. We recommend you carefully review their privacy policies and terms, as PMO is not responsible for Third-Party Services.
We rely on you to comply with applicable privacy laws when collecting, using, or disclosing information about individuals through the Services, including obtaining any necessary consents and providing any necessary notices. If we receive any questions or complaints regarding your use of the Services, we will direct the request to you for further assistance.
Our Services are not intended for use by children and should only be accessed by individuals who are at least 18 years old and are using the Services for business purposes.
We collect information about you as reasonably necessary for the following activities:
Using our Services
We collect the following information when you use our Services:
Logs, usage, and support data:
Marketing and other activities
Browsing our websites
When you browse our websites, we collect information about you as described below, some of which is collected automatically:
We use your information for the purposes described below:
Providing and securing our Services
Communicating with you
We use your contact information where appropriate to send you information about our Services, events, marketing communications (consistent with your preferences—see “Marketing emails, advertising and website browsing” below).
We use email statistics, such as open rates, to assess the effectiveness of, and to make improvements to our communications. We also use engagement analytics to better understand your needs so that we can provide the information and services that would be more suitable for you.
Improving our websites and applications
We use information about you to help us understand usage patterns and other activities on our websites and applications so that we can diagnose problems and make improvements, including enhancing usability and security.
If you choose to provide information about you, your usage of social media services and other feedback during interactions to our customer support and sales teams, we may use, monitor, and record this information for training purposes, to make improvements to our internal sales and marketing processes, and to improve our Services.
When using our Services, you may access, update, or correct most of your Account information by logging in to your account to edit your profile or organization record.
If you have requests that cannot be carried out by logging in to your account, such as accessing additional information or deleting information about you, please email us to: email@example.com. Please note that we may need to retain certain information about you for as long as you maintain an account for our Services, to provide you with our Services, for record keeping purposes, for payment processing, to comply with our legal and regulatory obligations, to resolve disputes, or to enforce the terms of service or other agreement in place between you (or your organization) and PMO (the “Terms of Service”).
Requests to access, correct, update, or delete your information can be made in writing to our support email: firstname.lastname@example.org and will be handled within thirty (30) days unless they are unusually extensive or complex, in which case we will advise you of the expected timeline for handling your request.
If you have authorized us to access your Social Network account to provide the Services, you may revoke this access at any time. For example, if you have authorized us to access your information via the Facebook API services, in addition to our normal procedure for deleting stored data, you may revoke our access to your data via the Google security settings page.
You can contact our Support team for other general requests about your account via email: email@example.com
Marketing emails, advertising and website browsing
For marketing communications, you may opt out of marketing communications sent by PMO by sending us an email to support: firstname.lastname@example.org or on the unsubscribe link in the marketing email you receive.Please note that if you are a PMO user, unsubscribing from marketing communications will not affect product-generated PMO emails sent in connection with your use of our Services.
PMO does not rent or sell your information. We restrict access to your information to authorized employees and we do not share your information with third parties except in the circumstances explained below.
Our employees and authorized contractors may need to access information about you when they require this information to perform their job. For example, a customer support representative would need access to your account to validate your identity and respond to your question or request; our email communications team would need access to your contact information to ensure this information is sent correctly and any unsubscribe requests are properly managed; and our security staff would need to review information to investigate attempted denial of service attacks, fraudulent account activity, or other attempts to compromise the Services.
All our employees and contractors are required to agree to maintain the confidentiality and protect the privacy of your information.
We will share limited information about you to authorized service providers we use for marketing services, communicating with you, managing our customer database, the provision of professional services, and providing and managing the Services (including hosting data centers, securing our Services, and payment processing).
We limit the number of service providers who are permitted to process your Content for the purpose of assisting us in delivering the Services.
We may also participate in and run marketing events with sponsors and other organizations. Where the sponsors or other organizations wish to collect your information for their marketing purposes, while we may facilitate this (e.g. information may be collected on the same registration form), they will be doing so independently under their own policies. We will advise you and provide you an opportunity for you to share your information with the sponsors or other organizations for such purposes, either upon registration or during the event.
Where your employer or an entity has purchased Services on your behalf, we may disclose information about you such as your name and email address, and some usage information including whether a user has logged in to the Service, frequency of login, time spent using the Services to assist your employer or the entity in managing its use and maximizing the value of the Services.
We may need to disclose information about you where we believe that it is reasonably necessary to comply with a law or regulation, or if we are otherwise legally required to do so, such as in response to a court order or legal process, or to establish, protect, or exercise our legal rights or to defend against legal claims or demands. For governmental data access requests concerning you or your organization, we would first attempt to redirect the request to you and/or we would first attempt to notify you unless we are legally prohibited from doing so.
In addition, we may disclose information about you if we believe it is necessary to investigate, prevent, or take action: (a) against illegal activities, fraud, situations involving potential threats to our rights or property (or to the rights or property of those who use our Services), or to protect the personal safety of any person; or (b) regarding situations that involve the security of our Services, abuse of the Services infrastructure, or the Internet in general (such as voluminous spamming, or denial of service attacks).
We also use professional advisors, including lawyers and accountants, and may be required to disclose information about you when engaging them for their services and as necessary for audits, financial and other regulatory reviews.
Under the General Data Protection Regulation (GDPR) and other data protection laws, information about you may only be transferred from your region to other regions if certain requirements are met. For instance, under the GDPR, information about you will be transferred to the European Economic Area (EEA). Our Services are managed by PMO’s headquarters in United Kingdom. As the European Commission considers United Kingdom to be a country which provides adequate data protection, information about you may be transferred from the EEA to United Kingdom or from United Kingdom to EEA.
PMO also uses third-party service providers, such as managed hosting providers, credit card processors, and technology partners to provide the software, networking, infrastructure and other services required to operate the Services. These third-party providers may process or store personal data on servers outside of the EEA, UK, and Switzerland, including US. We rely on adequacy and standard contractual clauses (if sent to the US or onward to other countries) to ensure that information about you is lawfully transferred under EU law. In this case, we have implemented supplementary measures as outlined in the section “How do we safeguard your information?”.
The third-party service providers we use to help us deliver the Services and which process your Content are referred to as “subprocessors”.
By its nature, social media data can be shared with people around the globe. The Social Networks and Third-Party Services that you choose to integrate with our Services may collect, store, and process your information from various locations around the world according to their own terms and privacy policies.
PMO maintains industry standard security safeguards to protect your information. This includes ensuring our employees receive appropriate security and privacy training and guidance so they are aware of the measures they need to implement to protect your information.
Access controls are in place to limit access to your information to those who need it to perform their jobs. For example, information about you may be provided to our customer support specialists to help you with your requests. Individuals who are permitted to handle your information must adhere to confidentiality obligations set by PMO.
We encrypt data in transit and at rest, where appropriate, to ensure that your information is kept private. We undertake service provider security and privacy reviews to ensure that service providers follow our stringent requirements to safeguard your information, and we also enter into data protection agreements with our service providers. All payment information is fully encrypted and handled only by PCI certified organizations.
In general PMO does not permanently store Content from Social Networks. When you login to the Services, we retrieve data from Social Networks in real time so that it is displayed in the platform for viewing during your session. We store other Content that you produce (such as draft Content for publication on Social Networks) so that you can easily access this material on the Services. Messages in Inbox are stored for 6 weeks to enable you to take any action required, such as replying to messages
Aggregated data is used by PMO for analysis, product improvement, and troubleshooting purposes. In some cases, Content may continue to exist on the Social Networks even after you or we delete it from our Services, and you will need to contact the relevant Social Network directly if you want it to remove this Content.
We retain your information as long as required to provide the Services requested by you, for record keeping purposes, to comply with our legal obligations, resolve disputes, and enforce the terms for the Services. After it is no longer necessary for us to retain information about you, or otherwise upon your request, we will dispose of it in a secure manner or anonymize the information.
Depending on the situation and the type of data involved, PMO may act as a data controller or a data processor.
PMO as a data controller
PMO acts as a data controller when we are:
Legal bases for processing when PMO is a data controller
The legal bases for processing information about you include:
Your rights when PMO is a data controller
Where PMO is acting as a data controller, we have outlined certain rights in the section “What are your rights regarding the information about you?”.
In addition, you may have the following rights:
If you would like assistance on any of the above requests, please email our support team: email@example.com with details of your request so that we may consider how we can help you.
PMO as a data processor
Where you are using our Services and making decisions about the personal data that is being processed in the Services (including selecting the Social Network accounts you wish to connect to the Services, or uploading and using Content), you are acting as a data controller and PMO is acting as a data processor.
There are certain obligations under the GDPR that you have as a data controller, including being responsible for managing Content on the Services. As a data processor, PMO will only access and process Content to provide you with the Services in accordance with your instructions (which you provide through the Services), the Terms of Service, the Social Networks’ terms, and applicable laws. As part of delivering the Services, we may process Content to further improve the Services, such as enhancing usability and developing new features.
If you, as a data controller, require PMO to agree to data protection requirements under Article 28, GDPR, or under UK data protection laws, PMO makes available a data processing addendum that meets these requirements. Please email your customer details (organization name and plan information) with your request to our support team: firstname.lastname@example.org
If you are using the Services as an authorized user of a PMO customer (whether that customer is your employer, another organization, or an individual), that customer determines its own policies (if any) regarding storage, access, modification, deletion, sharing, and retention of personal data and Content, which may apply to your use of the Services. Please check with that customer about the policies and settings it has in place.
If you are a consumer as defined in the California Consumer Privacy Act (CCPA), the following provisions apply to you. Definitions of terms are set out in the CCPA.
Information about your Personal Information
We have outlined certain rights in the section "What are your rights regarding the information about you?"
Under the CCPA, you may have the following specific rights:
You may exercise your rights by emailing our suport team: email@example.com. If your organization requires a CCPA addendum, please email us your customer details (organization name and plan information) with your request: firstname.lastname@example.org
While we disclose personal information to service providers for the purpose of managing our relationship with you (e.g. distributing marketing communications) and providing the Services, we do not sell your personal information.
If you have any questions, concerns or feedback, please our support team: email@example.com with Attn: Privacy Officer/Data Protection Officer.
If we are unable to resolve your concerns, you also have the right to contact your local data protection authority.